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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.

  • The submission should not been previously published, nor is it with another journal for consideration (or an explanation has been provided in it Comments to the Editor).
  • The submission file is in OpenOffice, Microsoft Word, or RTF document file format.
  • Where available, URLs for the references are provided.
  • The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.

Author Guidelines

Preparing your proceedings paper

Authors must prepare their papers using Microsoft Word and then convert these files to PDF. Please find the templates and guidelines below:

It is important to ensure that when you submit your paper, it is in its final form ready for publication, and has been thoroughly proofread. Post-publication changes are not permitted.

By submitting a paper, an author and all co-authors are assumed to agree with the terms of the IOP Proceedings Licence.

As a summary, please ensure the following:

Paper size is European A4.

Margins are 4cm (top), 2.5cm (left and right) and 2.7cm (bottom).

The paper includes the author name and affiliation (full address including country).

There are no page numbers, or headers and footers, within the paper.

The PDF is free of formatting errors (e.g. corrupt equations, missing or low-resolution figures), since conversion from Word to PDF can introduce formatting errors.

Text is single-spaced, not double spaced.

The PDF file is editable and not password protected.

All pages are portrait (landscape pages should be rotated).

Reference lists are checked for accuracy. References can only be linked via Crossref if they are correct and complete.

Figures are placed within the text, not collected at the end of the document.

A thorough proofread is conducted to check the standard of English and ensure wording is clear and concise.

Templates and Guidelines for Proceedings Papers

Essential Guidelines

Please follow these essential guidelines when preparing your paper:

Basic guidelines for preparing a paper

Guidelines for preparing reference lists


Authors should prepare their papers using Microsoft Word Templates, and then convert them to PDF format for submission:

Download Microsoft Word Templates


If you would like to submit multimedia to accompany your paper, you might find these guidelines useful:

Multimedia Guidelines

Copyright and Permission

The content in Ziggurat Publishing Conference Series and journals, and IOP Publishing’s Conference Series journals are all published on a gold open access basis.

All of our conference series articles are currently published under a CC BY licence. For further information on what the CC BY licence allows, please refer to this page.

Licence Terms and Conditions

By submitting the paper to the conference organizer, you, as the copyright owner and author/representative of all the authors, grant a worldwide perpetual royalty-free exclusive licence to IOP Publishing Limited (IOP) to use the copyright in the paper for the full term of copyright in all ways otherwise restricted by copyright, including, but not limited to, the right to reproduce, distribute and communicate the article to the public under the terms of the Creative Commons Attribution (CC BY) licence ( or any newer version of the licence) and to make any other use which IOP may choose worldwide, by all means, media and formats, whether known or unknown at the date of submission, to the conference organizer.

This licence does not transfer the copyright in the paper as submitted which therefore remains with the authors or their employer, as appropriate. Authors may not offer the paper to another publisher unless the article is withdrawn by the author(s) or rejected by IOP.

Once published, the paper may be reused in accordance with the terms of the applicable Creative Commons Attribution (CC BY) licence, including appropriate citation information (for electronic use best efforts must be made to include a link to the online abstract of the paper on IOPscience), a link to the Creative Commons Attribution (CC BY) licence, and indicating if any changes have been made to the original paper.

By granting this licence, the author warrants that:

The paper he/she is submitting is his/her original work

The paper has not been published previously (other than in a research thesis or dissertation which fact has been notified to the conference organizer in writing)

All named authors participated sufficiently in the conception and writing of the paper

The paper has received a final version

He/she agree to the paper submission and take responsibility for it

The submission has been approved as necessary by the authorities at the establishment where the research was carried out

By granting this licence, the author also warrants that:

He/she acts on behalf of, and with the knowledge of, all authors of the paper, that the paper does not infringe any third party rights and

The paper contains nothing libellous, all factual statements are, to the best of the authors’ knowledge and belief, true or based on valid research conducted according to accepted norms, and all required permissions have been obtained

Privacy Statement

The names and email addresses entered in this conference site will be used exclusively for the stated purposes of the conference and will not be made available for any other purpose or to any other party.